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Minutes: June 5, 2023


Remington Town Council Meeting


Time: 6:30 p.m.

Place: Remington Depot/16 E. South Railroad Street/Remington, Indiana 47977


Members Present


Susan Flickner; President, Dana Pampel; Vice President, James Stewart, Robert Braaksma


Others Present


Mark Jones, Joshua Longest, Dale Budde, Mike Martin, John Schuetzenhofer, Zachary Lanning, Rebecca Goddard, Jonathan Cripe, and Terri Budde.


Meeting was opened by Council President Flickner with the reciting of the Pledge of Allegiance at 6:30 p.m.


Minutes of the May 1, 2023 Council Meeting reviewed. Council Member Braaksma made a motion to approve the minutes. Council Member Stewart seconded the motion. Motion passed with 4 ayes 0 nays.


CITIZEN COMMENTS

None


DEPARTMENT REPORTS:


POLICE: John Schuetzenhofer


  • A printed call report was presented. A copy is on file in the Office of Clerk-Treasurer.

  • Marshal Schuetzenhofer presented quotes for new body cameras and in-car cameras as follows: Martel Electronics – 6 24-Terabyte body camera package; 3 ultimate police car cameras Fourteen Thousand Nine Hundred Eighty-nine Dollars Ninety-nine Cents ($14,989.99); Wolfcom – 6 body cameras, 2 in-car cameras Seventeen Thousand Five Hundred Sixty-six Dollars ($17,566.00) plus Two Thousand Dollar ($2,000.00) licensing fee annually. Discussion heard. Council Member Stewart moved to approve the purchase of 6 body cameras from Martel Electronics at a cost of Four Thousand Nine Hundred Ninety-nine Dollars Ninety-nine Cents ($4,999.99). Vice President Pampel seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Discussion heard regarding ATVs being driven around town. Marshal will step up patrols and discussions on this issue with owners of the ATVs.


UTILITIES:


Mark Jones reported:

  • Sludge was hauled.

  • Mark’s computer at the wastewater plant was hit by lightning during our last storm. The new computer has arrived but isn’t installed yet.


Joshua Longest reported:

  • Splash pad was up and running for Memorial Day Weekend. We will need to replace the activator buttons at the splash pad.

  • Lead/copper bottles went out to residents and we are waiting for 3 samples to be returned.

  • Water quality tests were completed in May.

  • A new fire hydrant was dug recently and will be installed tomorrow.

  • The new apartment complex has water taps installed for eight (8) units.

  • The west water tower was inspected. The only issue was a small hole in the pedestal that rusted through. Mark Jones will weld the hole.

  • The White County booster pump station is up and working.


PARK: Dale Budde


  • He has cleaned some graffiti locations at the park recently.

  • The Plexiglas on the rain garden sign was broken recently and had been replaced.

  • The bridges will be sealed with water sealant.

  • Mowing has slowed down due to lack of rain.

  • The trash cans all have lids now.


FIRE: Mike Martin


  • The monthly fire report was filed. A copy is on file in the Clerk-Treasurer’s Office.

  • Trucks and pumps have been tested.

  • Council President Flickner asked if the fire department would wash the blacktop around the Catholic Church before it is re-sealed.


TOWN MANAGER – Jonathan Cripe


  • Town Manager Cripe presented an Agreement to Make Contributions for the Benefit of the Residents of The Town of Remington, Indiana, which was previously reviewed and tabled. No discussion heard. It was noted that Carpenter Wind Farm agrees to pay to the Town of Remington the sum of One Million Six Hundred Thousand Dollars ($1,600,000.00) over a ten (10) year period, with the first payment becoming due on or before March 1, 2025. No discussion heard. Council Member Braaksma moved to approve the Agreement to Make Contributions for the Benefit of the Residents of The Town of Remington, Indiana. Vice President Pampel seconded the motion. Motion passed with 3 ayes (Flickner, Braaksma, Pampel) and 1 nay (Stewart).

  • Presented a quote from DeFouw to purchase a 2024 Chevrolet Silverado Double Cab for the water department at a cost of Forty-two Thousand Five Hundred Five Dollars Thirty-five Cents ($42,505.35). No discussion heard. Council Member Stewart moved to approve the purchase of a 2024 Chevrolet Silverado Double Cab for the water department at a cost of Forty-two Thousand Five Hundred Five Dollars Thirty-five Cents ($42,505.35). Vice President Pampel seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Presented a quote from Bane-Welker for a new Grasshopper mower for the Street Department at a cost of Fourteen Thousand Three Hundred Fifty Dollars ($14,350.00). Town Manager Cripe informed Council the Toro mower would be transferred to the water plant. Vice President Pampel moved to approve the purchase of a new Grasshopper mower for the Street Department at a cost of Fourteen Thousand Three Hundred Fifty Dollars ($14,350.00). Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Discussed the need to update the chlorine system at the splash pad at a cost of Three Thousand Four Hundred Eighty-three Dollars Twenty-eight Cents ($3,483.28) with Spear Corporation. It was noted that price may be reduced if there is no need for a new pump. Council Member Braaksma moved to approve the update of the chlorine system at the splash pad in the sum of Three Thousand Four Hundred Eighty-three Dollars Twenty-eight Cents ($3,483.28) with Spear Corporation. Vice President Pampel seconded the motion. Motion passed with 4 ayes and 0 nays.

  • With the purchase of a new vac truck, anyone who operates that truck will need to have a CDL certificate. Town Manager Cripe is looking into Mark Jones, Joshua Longest, and Don Schuh becoming certified in Lafayette, Indiana. More information will be presented at a later Council meeting.

  • Work One in Rensselaer provides professional development courses that would benefit Miranda Hathaway and Town Manager Cripe. They will register for classes once Miranda Hathaway has returned from FMLA leave.

  • Town of Remington has submitted an application for a Place-Making Award at the AIM conference in August of this year.

  • Don Schuh will be a full-time employee next week.

  • Discussion heard regarding assisting FBI Builders with a sewer line extension. Council was in agreement with using Fifty Thousand Dollars ($50,000.00) in TIF funds to aid in this project. Town Manager Cripe will work with FBI Builders and provide updates as available.

  • Mulhaupt’s will be starting on the projects the town has scheduled in July and will complete all doors and re-keying projects in the 3rd quarter of this year.

  • Street bids for the Community Crossing Matching Grant were opened as follows:

1. Milestone – Two Hundred Twenty-two Thousand Five Hundred Dollars ($222,500.00) with no amount for the extra bid work at Shelter 2.

2. Central l Paving – One Hundred Seventy-three Thousand Four Hundred Fifteen Dollars ($173,415.00) plus Fifty-seven Thousand Six Hundred Forty-four Dollars ($57,644.00) for the extra bid work at Shelter 2.

3. Town & Country Paving – One Hundred Forty-one Thousand Four Hundred Forty-one Dollars Ninety Cents ($141,441.90) plus Forty-five Thousand One Hundred Fifty-seven Dollars ($45,157.00) for the extra bid work at Shelter 2.

  • Council Member Stewart moved to approve the bid from Town & Country Paving – One Hundred Forty-one Thousand Four Hundred Forty-one Dollars Ninety Cents ($141,441.90) plus Forty-five Thousand One Hundred Fifty-seven Dollars ($45,157.00) for the extra bid work at Shelter 2. Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.

  • There will be a fish fry at the Service Building on Friday, June 9, 2023 sponsored by the American Legion.

  • The next Service Building meeting will be July 10, 2023, at 6:30 p.m. at the Remington Fire Station.

  • Bids were opened for cleaning the newly renovated Town Hall: Karenn Cantu: Four Hundred Forty-eight Dollars ($448.00) per cleaning; Sonya Riegle – Two Hundred Seventy-five Dollars ($275.00) per cleaning. There will be 26 cleanings per year, and both bids submitted were on a flat fee basis, not an hourly basis. Council Member Pampel moved to approve the cleaning bid from Sonya Riegle in the sum of Two Hundred Seventy-five Dollars ($275.00) per cleaning. Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Change orders for the new Town Hall were presented as follows:

1. Pickets for the hand railing – Two Thousand Twenty-two Dollars ($2,022.00). Vice President Pampel moved to approve the hand railing change order. Council Member Stewart seconded the motion. Motion passed with 4 ayes and 0 nays.

2. MDF subfloors - Four Thousand Six Hundred Eighty-one Dollars ($4,681.00); and ¼” underlayment in the LVT area – Four Thousand One Hundred Sixty-seven Dollars ($4,167.00). Council Member Stewart moved to approve both change orders. Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.

  • The HVAC system should ship June 21, 2023 for the new Town Hall. All interior painting has been completed. The data cable will be finished soon. There is a punch list meeting scheduled for June 20, 2023. The furniture should arrive July 5, 2023 and be installed July 12, 2023. There is a punch list meeting scheduled for the furniture on July 13, 2023. The office guest chairs will arrive in August.

  • Town Manager Cripe is working with Comcast to move the installation of the new phone system in the new Town Hall for a July 28, 2023 move in.



TOWN ATTORNEY – Rebecca Goddard


  • Easements have been completed. She will work with Town Manager Cripe on completing this issue.

  • Will work on modifying the building inspection resolution.

  • Recently submitted a dismissal on a nuisance property in town and is awaiting the order from the court.


NEW BUSINESS


  • Pay Application #7 for Hamstra Builders in the sum of One Hundred Forty-one Thousand Six Hundred Forty-nine Dollars Twenty Cents ($141,649.20) presented on the Town Hall renovation project. No discussion heard. Vice President Pampel moved to approve the payment of Pay Application #7 for Hamstra Builders in the sum of One Hundred Forty-one Thousand Six Hundred Forty-nine Dollars Twenty Cents ($141,649.20). Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.


OLD BUSINESS

None


CLERK-TREASURER


  • Budget workshop set for July 11 2023 at 5:30 p.m. at Remington Depot/16 E. South Railroad Street/Remington, Indiana. Dinner will be provided.

  • 2024 Budget dates: Public hearing August 28, 2023, at 6:30 p.m. (September Council meeting); Adoption Meeting: October 2, 2023, at 6:30 p.m.

  • April 2023 and May 2023 financial statements presented. Council Member Stewart moved to approve the April 2023 and May 2023 financial statements. Vice President Pampel seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Clerk-Treasurer Budde informed Council she will be attending the ILMCT Annual Conference June 25 – 29 which is being held in Fort Wayne this year.

  • Requested permission to pay the SRF loan payment due July 1, 2023 in the amount of One Hundred Sixty-seven Thousand Eight Hundred Seventy Dollars ($167,870.00). Council Member Braaksma moved to approve the payment of the SRF loan payment due July 1, 2023 in the amount of One Hundred Sixty-seven Thousand Eight Hundred Seventy Dollars ($167,870.00). Vice President Pampel seconded the motion. Motion passed with 4 ayes and 0 nays.

  • Claims docket was presented for approval. Council Member Stewart moved to approve the claims for payment. Council Member Braaksma seconded the motion. Motion passed with 4 ayes and 0 nays.


There being no further business to discuss, the meeting was adjourned at 7:15 p.m.




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