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Minutes: October 2, 2023

Updated: Dec 19, 2023

Remington Town Council Meeting


Time: 6:30 p.m.

Place: Remington Town Hall, 13 East South Railroad St.


Members Present


Susan Flickner, President; Dana Pampel, Vice President; Robert Braaksma, Alan Schambach, James Stewart


Others Present


Mark Jones, John Schuetzenhofer, Mike Martin, Dale Budde, Joshua Longest, Alma Sigman, Zach Lanning, Sharon Collee, Fran Valade, Russ Overton, Ed Feicht, Bob Souza, Charlene Perov, Kelly Bower, Rodney Fout, Barbara Harper, Sherry Melchi, Dian Flinn, John Borgers (Wessler Engineering), Rebecca Goddard, Jonathan Cripe, and Terri Budde.


2023 Budget Adoption Hearing held. See minutes.


Council meeting opened with the Pledge of Allegiance.


Minutes of the August 28, 2023 Council Meeting and August 28, 2023 Budget Public Hearing, reviewed. Council Member Stewart made a motion to approve the August 28, 2023 Council minutes and August 23, 2023 Budget Public Hearing minutes. Council Member Braaksma seconded the motion. Motion passed with 5 ayes and 0 nays.


SENIOR CENTER UPDATE


Sharon Collee, Jasper County Community Services, updated Council on the status of the Remington Senior Center.


WESSLER ENGINEERING Jon Borgers


Presented a letter dated September 28, 2023 regarding evaluation of 2023 sewer extension bids and a cost breakdown sheet. The Town received 4 bids and they were opened on September 22, 2023. Grimmer Construction, Inc. from Dyer, Indiana was the lowest bid. Discussion heard. Council Member Stewart moved to award the sewer extension project to Grimmer Construction, Inc. Council Member Schambach seconded the motion. Motion passed with 5 ayes and 0 nays.


CITIZEN COMMENTS


A citizen appeared before Council to discuss the issue of removal/closing up his travel trailer. Discussion heard. No action taken by Council.


DEPARTMENT REPORTS

FIRE Mike Martin

  • Fire Reports distributed to Council. Detailed call reports are on file with the Office of Clerk-Treasurer.

  • The Fire Department will be visiting the school during fire prevention week. The Fire Department will hold an open house at the fire station on Wednesday of fire prevention week.


UTILITIES

Mark Jones reported:

  • DMRQA samples have been sent in.

  • Ordered 2-5 ft. rolls of inch hose for alum.

  • Addressed the old business topic of OSHA/Safety regulations for employees when a hole must be dug for a repair. Mark suggested the Town purchase 3/8-inch steel plates at a cost of One Thousand Five Hundred Seventy-Two Dollars Forty-eight Cents ($1,572.48). Discussion heard. Council Member Braaksma moved to approve the purchase of 3/8 inch steel plates at a cost of One Thousand Five Hundred Seventy-Two Dollars Forty-eight Cents ($1,572.48). Council Member Schambach seconded the motion. Motion passed with 5 ayes and 0 nays.

Joshua Longest reported:

  • Tested for nitrates, IOCs and BOCs. All tests came back good.

  • Splash pad has been shut down for 2023.

  • Hydrants will be flushed starting tomorrow.

  • There will be 3 big water taps to put in this month.

  • The computers were hooked up today at the Booster project.


STREETS Mark Jones reporting for Don Schuh:

  • Leaf pick-up will start soon.


PARK Dale Budde reported:

  • The park had some vandalism recently. The security camera was broken, the diaper change table in the restroom was broken.

  • Music in the Park is 99% completed.

  • He's been performing general maintenance.


POLICE John Schuetzenhofer reported:

  • Police report distributed to Council. A copy of said report is on file in the Clerk-Treasurer s Office.

  • The splash pad vandalism paperwork has been turned in to the Prosecuting Attorney.

  • The squad pick-up was picked up today. The decals have been redone.


TOWN MANAGER Jonathan Cripe reported:


  • Presented a credit change order in the amount of Two Thousand Five Hundred Dollars ($2,500.00) and deleting the exterior signage that was originally to be supplied by Hamstra Group, Inc. The Town will pay for the sign from Town funds. Council Member Braaksma moved to approve the Change Order Credit of Two Thousand Five Hundred Dollars ($2,500.00). Vice President Pampel seconded the motion. Motion passed with 5 ayes and 0 nays.

  • Presented Change Order #4 for the Town Hall renovation decreasing the contract sum by Twenty-six Thousand Nine Hundred Sixty-eight Dollars ($26,968.00). Discussion heard. Council Member Schambach moved to approve Change Order #4 for the Town Hall renovation decreasing the contract sum by Twenty-six Thousand Nine Hundred Sixty-eight Dollars ($26,968.00). Council Member Stewart seconded the motion. Motion passed with 5 ayes and 0 nays.

  • He is working on completing warranty items in relation to the Town Hall renovation.

  • Presented an estimate from Kyburz Heating and Cooling in the sum of Three Thousand Two Hundred Dollars ($3,200.00) to replace Town Hall s current hot water heater with a new 30 gallon electric water heater with 2 return circ loops and balancing valves installed. Vice President Pampel moved to approve the estimate from Kyburz Heating and Cooling in the sum of Three Thousand Two Hundred Dollars ($3,200.00) to replace Town Hall's current hot water heater with a new 30-gallon electric water heater with 2 return circ loops and balancing valves installed. Council Member Braaksma seconded the motion. Motion passed with 5 ayes and 0 nays.

  • He is working with Council President Flickner and Council Vice President Pampel on hosting an open house for the newly renovated Town Hall.

  • All paperwork for the Community Crossings Grant has been completed and accepted. We have to return the sum of Five Thousand Three Hundred Seventy-three Dollars Twenty-six Cents ($5,373.26) to the State of Indiana due to our road work being less than expected.

  • He will be attending an AIM CCMG workshop

  • Is working on our asset management plan. We need to update the road ratings.

  • Presented Resolution 2023-10-02-002, A Resolution Adopting Title VI of the Civil Rights Act of 1964 Plan for the Town of Remington. Council Member Braaksma moved to approve Resolution 2023-10-02-002, A Resolution Adopting Title VI of the Civil Rights Act of 1964 Plan for the Town of Remington. Council Member Stewart seconded the motion. Motion passed with 5 ayes and 0 nays.

  • The Playground Steering Committee was supposed to go on a field trip this Thursday. Due to the weather forecast, that will be rescheduled.

  • There will be an Indiana Finance Authority meeting at Rensselaer on November 1. He will take Mark Jones and Joshua Longest to this meeting.

  • TRECS program the billing department will receive training next month.

  • He is working on the purchase of 2.5 acres of land for a future aquafer.

  • Utilities had major issues this morning with the Keystone software. Payments from September 19 to September 28 disappeared, adjustments were erased. He and the billing clerk are working to correct things.

  • Requested to write off a hydrant fee on Account No. 70054900 in the amount of One Thousand Four Hundred Sixteen Dollars Ninety-four Cents ($1,416.94). The business closed. Council Member Schambach moved to write off Account No. 70054900 in the amount of One Thousand Four Hundred Sixteen Dollars Ninety-four Cents ($1,416.94). Vice President Pampel seconded the motion. Motion passed with 5 ayes and 0 nays.

  • Security cameras at the depot will be installed in December.

  • Installation of the window at the fire department and the doors at the Service Building have not been scheduled. He will hold a telephonic conference call with Mulhaupt s.

  • There are 2 people moving in this weekend in the Sayler Apartments.

  • Permits have been pulled to begin construction on a new spec house.

  • The nuisance property located at Michigan and Iowa Streets has been sold. The new owner will be demolishing the home and building a new home on that property.


TOWN ATTORNEY Rebecca Goddard

  • Has been working with Town Manager Cripe on nuisance properties;

  • Has sent out collection letters on past-due utility accounts; and

  • Is developing a permitting process.


OLD BUSINESS


  • Pay Application #12 from Hamstra Builders, the final pay application for the Town Hall renovation, presented in the amount of Twenty-three Thousand Thirty-two Dollars ($23,032.00). Council Member Braaksma moved to approve Application #12 from Hamstra Builders in the amount of Twenty-three Thousand Thirty-two Dollars ($23,032.00). Council Member Stewart seconded the motion. Motion passed with 5 ayes and 0 nays.


NEW BUSINESS

None

  • Minutes from the Town Council meeting held August 10, 2023 regarding economic development in the Town presented. Vice President Pampel moved to approve the Minutes from the Town Council meeting held August 10, 2023 regarding economic development in the Town. Council Member Schambach seconded the motion. Motion passed with 5 ayes and 0 nays.

  • Discussion regarding the Township/Town/Fire annual agreement presented. This issue was tabled without date so more information can be obtained.


CLERK-TREASURER

  • September Payroll Distribution Detail Report presented. Discussion heard. Council Member Stewart moved to approve the September Payroll Distribution Detail Report. Vice President Pampel seconded the motion. Motion passed with 5 ayes and 0 nays.

  • A Petition to Appeal For an Increase Above the Maximum Levy was presented. Discussion heard. Vice President Pampel moved to approve the Petition to Appeal For An Increase Above the Maximum Levy. Council Member Schambach seconded the motion. Motion passed with 5 ayes and 0 nays.

  • The August 2023 financial statement was presented to Council. Council Member Stewart made a motion to approve the August 2023 Financial Statement. Council Member Schambach seconded the motion. Motion passed with 5 ayes and 0 nays.

  • Resolution 2023-10-02-003, a Resolution to Transfer Funds for the Year 2023 to Balance Funds for Council Action Pursuant to IC 6-1.1-18-1 presented. This is the transfer to return funds to the State of Indiana for the Community Crossings Grant. Council Member Braaksma moved to approve Resolution 2023-10-02-003, a Resolution to Transfer Funds for the Year 2023 to Balance Funds for Council Action Pursuant to IC 6-1.1-18-1. Council Member Stewart seconded the motion. Motion passed with 5 ayes and 0 nays.


Council Member Stewart moved to approve the claims as presented for October. Council Member Braaksma seconded the motion. Motion passed with 5 ayes and 0 nays.


Clerk-Treasurer Budde requested approval to pay Attorney Goddard's third-quarter attorney fee statement in the amount of Two Thousand Four Hundred Seventy-five Dollars ($2,475.00). Vice President Pampel moved to approve the payment of Attorney Goddard's third-quarter attorney fee statement in the amount of Two Thousand Four Hundred Seventy-five Dollars ($2,475.00). Council Member Braaksma seconded the motion. Motion passed with 5 ayes and 0 nays.


There being no further business to discuss, the Council meeting was adjourned at 7:58 p.m.


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